Privacy Policy

1. Introduction

Welcome to ChirpnBirdies, LLC (“we,” “our,” or “us”). We operate a disc golf event registration and management platform that enables players and organizers to register for, manage, and communicate about disc golf events (“Service”). This Privacy Policy explains how we collect, use, and protect your information when you visit www.chirpnbirdiesdiscgolf.com or use our related features and services. By using our Service, you agree to the practices described in this Privacy Policy.

2. Our Commitment to Privacy

We respect your privacy and are committed to protecting your information. We collect only what’s necessary to create and manage user accounts, process event registrations and payments, facilitate event communication, and maintain platform functionality. We never sell or rent your personal information and only share it with trusted third parties when necessary to operate the Service.

3. Information We Collect

a. Information You Provide

When you create an account, register for an event, or communicate with us, we may collect your name, email, password, and event registration details. Optional data such as location or PDGA number may also be provided. Payment information is handled by Stripe, and ChirpnBirdies does not store or have access to your full card details.

b. Automatically Collected Information

We collect IP addresses, browser type, and device information for security and analytics. Cookies are used to maintain sessions and improve the site. We do not use advertising or tracking cookies.

4. Payment Processing (via Stripe)

We use Stripe, Inc. as our secure payment processor. Payment details are transmitted directly to Stripe via encrypted connection and never stored on our servers. Stripe’s practices are governed by its Privacy Policy.

5. Email Communications

We provide an integrated email system allowing event hosts to send participants important updates or promotional messages. Transactional emails (like event reminders) are essential, while promotional messages always include an unsubscribe link. Event hosts are responsible for compliance with applicable email and anti-spam laws such as CAN-SPAM and GDPR. ChirpnBirdies facilitates delivery but is not responsible for the content or compliance of messages sent by hosts.

6. How We Use Your Information

• To create and manage user accounts
• To process event registrations and payments
• To facilitate communication between hosts and participants
• To improve and secure the Service
• To comply with legal obligations

We do not use your data for targeted advertising or unrelated marketing.

7. Data Sharing and Disclosure

We share data only with event hosts, Stripe, email providers, and infrastructure partners as needed to operate the platform. We do not sell data or share it for advertising purposes. All partners are contractually bound to maintain confidentiality and data security.

8. Data Retention

We retain data as long as necessary to operate the Service or meet legal obligations. Upon account deletion, personal data is permanently removed within 30 days, except where retention is required by law. Aggregated, anonymized data may be retained for analytics.

9. Data Security

We employ encryption, password hashing, secure servers, and monitoring to protect your data. Payments are processed under Stripe’s PCI DSS standards. While no system is completely secure, we continuously improve our protections.

10. Children’s Privacy

Our Service is not intended for children under 13. Accounts for minors must be created by a parent or guardian. We do not knowingly collect data directly from children, and any such data will be deleted upon discovery.

11. International Users

Our servers are located in the United States. By using our Service, you consent to the transfer and processing of your data in the U.S. under this Privacy Policy.

12. Your Rights and Choices

You may access, update, or delete your account information at any time, or unsubscribe from promotional emails. To request data deletion, contact [email protected] using the email associated with your account.

13. Changes to This Policy

We may update this Privacy Policy periodically. Material updates will be announced via email or notice on our website before taking effect. The “Last Updated” date will reflect the most recent version.

14. Contact Us

For questions about this Privacy Policy, please contact: